Privacy Policy
Last Updated: June 2, 2026
Table of Contents
1. Introduction
Gymtricks LLC ("we," "our," or "us") is committed to protecting the privacy of our customers and website visitors. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our children's sports programs and services.
Please read this Privacy Policy carefully. By using our website or services, you consent to the practices described in this policy. If you do not agree with the terms of this Privacy Policy, please do not access or use our services.
Important: We are a children's sports organization, and we take extra precautions to protect the privacy of minors. We comply with the Children's Online Privacy Protection Act (COPPA) and other applicable privacy laws.
2. Information We Collect
2.1 Personal Information
We may collect personal information that you voluntarily provide to us when you:
- Fill out inquiry or enrollment forms on our website
- Contact us via email, phone, or in person
- Register your child for our programs
- Subscribe to our newsletters or updates
This information may include:
- Parent/Guardian Information: Full name, email address, phone number, mailing address
- Child Information: Child's name, age, date of birth, medical conditions or allergies (if disclosed for safety purposes)
- Emergency Contact Information: Name and phone number of alternate contacts
- Program Preferences: Desired programs, scheduling preferences, experience level
2.2 Automatically Collected Information
When you visit our website, we may automatically collect certain information about your device and usage, including:
- IP address and general location data
- Browser type and version
- Operating system
- Pages visited and time spent on pages
- Referring website addresses
- Date and time of visits
3. How We Use Your Information
We use the information we collect for the following purposes:
- Processing Inquiries and Enrollments: To respond to your inquiries, process program registrations, and manage your child's enrollment
- Communication: To send you program updates, schedule changes, newsletters, and promotional materials (you can opt out of promotional communications)
- Safety and Care: To ensure the safety and well-being of children in our programs, including accommodating medical needs
- Service Improvement: To improve our website, programs, and services based on user feedback and usage patterns
- Legal Compliance: To comply with legal obligations and protect our rights and safety
- Analytics: To analyze website usage and improve user experience
4. Information Sharing and Access
4.1 Who Has Access
Access to personal information is strictly limited to:
- Gymtricks LLC staff members who require access for enrollment, communication, or program management purposes
- Certified coaches and instructors working directly with enrolled children
- Administrative personnel managing records and communications
All staff members are trained on privacy practices and data protection. Access is granted on a need-to-know basis only.
4.2 We Do Not Sell Your Data
We do not sell, rent, or trade your personal information to third parties for marketing purposes.
4.3 Circumstances Where We May Share Information
We may share information only in the following circumstances:
- With your consent: When you explicitly authorize us to share information
- Service providers: With third-party services that help us operate our business (see Section 5)
- Legal requirements: When required by law, court order, or to protect safety and rights
- Emergency situations: With medical personnel or emergency services when necessary
5. Third-Party Services
We use the following third-party services that may collect or process your information:
5.1 FormSubmit (Form Processing)
Our contact and enrollment forms use FormSubmit (formsubmit.co) to process form submissions. When you submit a form, your information is sent through FormSubmit's secure servers to our email. FormSubmit may temporarily process your data for delivery purposes. For more information, see FormSubmit's Privacy Policy at formsubmit.co.
5.2 Google Maps
We may embed Google Maps on our website to display our location. Google Maps may collect information about your visit, including your IP address and location data. Google's Privacy Policy is available at policies.google.com/privacy.
5.3 Analytics Services
We may use analytics services to understand how visitors use our website. These services may collect anonymous usage data. You can opt out of analytics cookies through our cookie consent preferences.
5.4 Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any personal information.
6. Data Storage and Security
We implement reasonable security measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction. These measures include:
- Secure transmission of data using SSL/TLS encryption (HTTPS)
- Limited access to personal information on a need-to-know basis
- Regular review and updates of security practices
- Staff training on data protection and privacy
- Physical security measures at our facility
However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.
7. Data Retention
We retain personal information for as long as necessary to fulfill the purposes for which it was collected, including:
- Active enrollment periods and any required follow-up periods
- Legal or regulatory requirements
- Resolution of disputes or enforcement of agreements
When information is no longer needed, we will securely delete or anonymize it in accordance with applicable laws.
8. Your Rights and Choices
You have the following rights regarding your personal information:
8.1 Access and Portability
You have the right to request access to the personal information we hold about you and your child. We will provide this information in a commonly used electronic format upon verified request.
8.2 Correction
You can request that we correct or update inaccurate or incomplete personal information.
8.3 Deletion
You can request that we delete your personal information, subject to certain exceptions such as legal retention requirements or active enrollment obligations.
8.4 Opt-Out of Communications
You can opt out of receiving promotional emails and marketing communications at any time. Note that you will still receive essential communications related to your child's enrollment and safety.
8.5 Cookie Preferences
You can manage your cookie preferences at any time by clicking the "Cookie Settings" link in our website footer or adjusting your browser settings.
8.6 How to Exercise Your Rights
To exercise any of these rights, please contact us using the information provided in Section 12 below. We will respond to your request within 30 days.
9. Children's Privacy
As a children's sports organization, we take children's privacy very seriously. We comply with the Children's Online Privacy Protection Act (COPPA) and other applicable laws protecting children's privacy.
9.1 Parental Consent
We do not knowingly collect personal information from children under 13 without verifiable parental consent. All enrollment and registration processes require parental/guardian authorization.
9.2 Information We Collect About Children
Information collected about children (name, age, medical conditions) is provided by parents/guardians and is used solely for:
- Enrollment and program management
- Safety and supervision during activities
- Medical accommodations and emergency situations
9.3 Parental Rights
Parents and guardians have the right to:
- Review their child's personal information
- Request deletion of their child's information
- Refuse further collection or use of their child's information
- Withdraw consent at any time
9.4 Online Forms
Our website forms are designed for use by parents and guardians. We do not knowingly allow children to submit forms independently. Forms collecting child information are clearly marked as requiring parental consent.
11. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any material changes by posting the updated policy on our website with a new "Last Updated" date.
We encourage you to review this Privacy Policy periodically. Your continued use of our services after any changes constitutes acceptance of the updated policy.
12. Contact Us
If you have questions or concerns about this Privacy Policy or our privacy practices, or if you wish to exercise your rights, please contact us:
Gymtricks LLC - Privacy Officer
Whitney, TX 76692
United States
For data deletion requests or to exercise your privacy rights, please include "Privacy Request" in your email subject line and provide sufficient information to verify your identity.